In written correspondence, most people sign their letters. With electronic messages, you can add a signature too, although it's a bit different. Most e-mail programs these days let you insert a signature file at the bottom of the message. It can be anything from a clever quote to some additional information about you, such as your title, company, phone number and website address. If you're creative, use the characters on your keyboard to make a unique design.
Once you create a signature file, your e-mail program will insert it automatically, instead of you having to retype it with each message. If you send a lot of e-mail, this saves time and keystrokes.
Creating A Signature File
Most e-mail programs work similarly, so we'll show you how to do this using Outlook Express.
Under the Tools menu, click on Options.
When the dialog box opens, click on the Signatures tab.
To create a new signature, click on the New button. Now type your signature information into the text box. Make sure it's formatted and spelled correctly.
If you want your signature to be added automatically, check the appropriate boxes. Otherwise, you can add the signature manually from the Insert menu.
Finally, click OK.
That's it. If at any time you want to make a change, follow the same steps to edit your signature file.
